My Expense Details Report

Gain visibility into your own spending using My Expense Details report. This report allows you to analyze your expenses per project, customer and more. Additionally, this report can be exported for record keeping or to provide to a client.

My Expense DetailsFigure: My Expense Details Report

A few reasons to use this report:

  • Keep track of your personal spending on different client projects
  • Schedule this report for delivery to better understand what your spending was on for a given period
  • Export a list of all your expenses for personal or official record
  • Reconcile the filed expenses with your actual spending and view the notes to understand the expenses better

Report Columns

  • Expense Date
  • Chargeable Status
  • Approval Status
  • Customer Name
  • Category Name
  • Project Name
  • Group/Trip Name
  • Merchant
  • Merchant Tax Number
  • Notes
  • Attachments
  • Transaction Currency – The currency in which the actual expense was incurred
  • Tax Amount(Transaction Currency) –Tax amount in Transaction Currency
  • Total Amount(Transaction Currency) –Total expense amount in Transaction Currency
  • Tax Amount – Displays the tax applied on the expense in the Account Currency
  • Total Amount – Displays the total expense amount in the Account Currency

Click here to view the logic behind the conversion of Expense Amounts into Account(Base) currency.

Report Parameters

The report offers an array of options in terms of filters, which allows for a customizable report.

Customer: Select the customer(s) you want to run the report for. You can select one or more customers as needed.

Project: Select the project(s) you want to run the report for. You can select one or more projects as needed. You can only choose a project after one or more customers have been chosen.

Date Range:

Some custom date ranges are available such as:

  • This week
  • This month
  • Last Week (selected by default)
  • Last Month
  • Last 30 Days
  • Last 60 Days
  • Last 90 Days
  • Year To Date
  • Last Year
  • All Time
  • Custom Date Range (allows you to choose a custom date range in the next parameter)

Start Date From & To:

Enter a custom expense date range to run the expense details report for.

Expense Category: Filter expenses based on categories they are tracked on. This is very useful if you only need expenses for certain categories (e.g. Travel, Entertainment, Meals etc)

Expense Chargeable Status: Filter expenses by their chargeable status. The options include Invoiced, Not Chargeable, Uninvoiced

Expense Approval Status: Filter expenses by their Approval status. Options include Draft, Verified, Pending Approval, Approved, Automatically Approved, Rejected

Currency: Filter out the expenses which have been tracked in the currency selected here

Group/Trip name: Filter the expense by specific group/trip names

Project Archive Status: Filter the report to see the expenses based on the Archive Status of the linked Projects. Use this filter to see only those expenses that belong to Active, Archive, or both types of projects for the selected date range. Please note that in addition to filtering the report output, selecting an option from this parameter also filters other relevant parameters like Customers, Projects, etc.

We hope this guide was useful. Need further help with the My Expense Details report? Please contact our support team via chat or email.