Your user profile holds your name, photo and time zone, the reminder emails you get, and your sign-in security. Everyone can edit their own profile, including external contacts such as customers.

Click your profile picture at the top right and choose User Profile. On a phone, open the menu and choose User Profile. My Profile opens on its Profile tab. It has four tabs: Profile, Preferences, Notifications and Security. Make your changes on the first three and click Save changes at the bottom. Changes on Security apply straight away.

My Profile popup on the Profile tab with First Name, Last Name, Email, Initials, Position Title, Phone and Mobile, and the Profile, Preferences, Notifications and Security tabs on the left

Your details and reminders belong to this Avaza account. If you're a member of several accounts, set them up in each one. Your multi-factor methods and Google connection belong to your login, so they apply to every account.

Your details

These are on the Profile tab.

  • Your photo and Initials: click your photo at the top of the popup to upload, change or remove it. See profile picture and initials.
  • Email: the address you sign in with. You can't change it here: only an Administrator can, in Contacts. See changing an email address.
  • First Name and Last Name: how your name appears across Avaza. Both are required.
  • Phone, Mobile and Position Title: optional. Your position title appears with your name in Contacts.

Your time zone

TimeZone is under Regional on the Preferences tab. Your time zone starts as the account's. If you work somewhere else, change it. It decides which day counts as today on your timesheet, and the start and end times of your timers. Reports with a Timezone option can show dates in your time zone or the account's.

The account time zone, which decides when recurring invoices, expenses and tasks are created, is in general settings.

Your language

Language is under Regional on the Preferences tab. It sets the language of Avaza's screens for you. English is the default, and eight more languages are marked (Beta), such as Deutsch (Beta). These languages are in beta: translations are still being reviewed, and some areas (billing, invoices and emails) stay in English until their translations are approved. Automatic follows your browser's language only for fully released languages, so for now it means English. Dates and numbers keep following your browser settings. See using Avaza in another language.

Start page

Hide Get Started is under Display on the Preferences tab. Switch it on to always open Avaza on the Dashboard, and hide the Get Started tab. Switch it off, and Avaza opens on whichever of the two you used last. See the Get Started page. External contacts start with this switched on.

Email reminders

These are under Email reminders on the Notifications tab. Some only appear if your roles allow them.

Notifications tab of My Profile with switches for daily task reminders, weekly timesheet reminders, payment notifications, project budget alerts and the two approval emails
  • Daily task reminders: a daily email listing your tasks that are overdue or due in the next two days, grouped by project. It covers open tasks assigned to you on active projects, and it isn't sent when there's nothing to list. You need the Project Collaborator role or to be an Administrator, and you must have accepted your invitation.
  • Weekly timesheet reminders: an email when the time you've logged for the week is less than your working hours. It's greyed out, with a note that an Administrator has turned it off, until an Administrator or Finance Manager switches on Weekly Timesheet Reminder in Settings › Timesheet Settings. It's also only sent if your Standard Working hours are filled in on your contact record in Contacts. New users start with it switched on. See timesheet reminders.
  • Payment notifications: for Administrators and Finance Managers. An email each time a customer pays an invoice online, through Stripe, PayPal or Payoneer.
  • Project budget alerts: an email when a project you're a member of passes its budget alert level. Which members get it depends on their role and the project's budget type: mostly the people who manage the project. It must also be ticked on your membership of each project. See project budget alerts.
  • Timesheets submitted for approval and Expenses submitted for approval: for timesheet and expense approvers, under When you're an approver.

Further down the same tab, In-app and push is where you turn on browser push notifications and switch Play notification sounds on or off, and the Notification delivery table sets how each task and chat notification reaches you. See notification settings.

Sign-in and security

These are on the Security tab.

Security tab of My Profile with Sign in with Google, Multi-Factor Authentication Methods and Log out everywhere
  • Sign in with: shows Google when your login is connected to it. Click Unlink to disconnect it. You can't remove your only way of signing in: set a password first with Forgot password? on the sign-in page. See forgotten password and Google sign-in.
  • Multi-Factor Authentication Methods: your one-time code methods, by email or from an authenticator app. Click Add Authentication Method to add one, or Remove to delete one. If your account requires multi-factor authentication, you can't remove your last method. See multi-factor authentication.
  • Log out everywhere, under Sessions: signs you out of Avaza in every browser, for example if you stayed signed in on a shared computer. This browser signs out straight away, and every other browser within 3 minutes.

There's no password field on the profile. To change your password, use Forgot password? on the sign-in page.