Deleting a project removes it and almost everything recorded on it for good. Avaza has no recycle bin, and the support team can't bring a deleted project back. If you only want a finished project out of the way, archive it instead: archived projects keep their data and don't count towards your plan's active project limit.

Delete a project

You can only delete a project once it's archived.

  1. Archive the project: on Projects › All Projects, click the ⋮ at the end of its row and choose Archive. Or open the project, click the ⋮ next to its name, choose Project Settings and click Archive Project.

  2. On All Projects, switch to the Archived tab.

  3. Click the project's ⋮ and choose Delete.

    The Archived tab of All Projects with the ⋮ menu open on the Brand Workshop project, showing Restore from Archive and Delete

  4. Confirm the message "Really delete this project? This cannot be undone."

You can also delete an archived project from the Projects tab on its company's page.

Administrators, Portfolio Managers and Project Managers can delete projects. Portfolio Managers and Project Managers only see the archived projects they're members of, so those are the ones they can delete.

What's deleted with the project

  • all its tasks and subtasks, with their discussions and file attachments (the files no longer count towards your storage);
  • every timesheet entry on the project, including time that hasn't been invoiced;
  • its uninvoiced fixed amounts, schedule bookings, sections, tags and activity feed;
  • its list of members, with their project permissions and rates.

Expenses aren't deleted. They stay in Expenses but are no longer linked to the project or a task.

Avaza keeps a read-only record of timesheet entries that people delete one by one, but not of time removed with a whole project. Before you delete, export anything you might need later, such as the project's time with the Timesheet Entries export (in the Exports group, for Administrators only). See exporting data and recovering deleted data.

When a project can't be deleted

Avaza won't delete a project that has invoiced work or that a recurring invoice or expense uses. The message names the reason:

  • invoiced timesheets, expenses or fixed amounts;
  • a line on an invoice, credit note or bill that is linked to the project;
  • a recurring invoice set up to bill the project's unbilled items;
  • a recurring expense on the project.

Keep the project archived in these cases. Its invoiced history then stays intact for your records and reports. To clear a recurring link, edit that recurring invoice or expense so it no longer uses the project, or delete it, then try again. See recurring invoices and recurring expenses.