Yes. Each expense can carry one receipt: a photo, a scan or a PDF. Avaza keeps it with the expense, so approvers can check it, and you have it at tax time.

Attach a receipt

  1. Go to Expenses and click Add Expense. For an existing expense, click it and then click Edit.

  2. Click Upload Receipt and choose the file, or drag the file onto the popup.

    The New Expense popup with the Upload Receipt box on the right, labelled "a file up to 10MB"

  3. Fill in the other details and click Verify & Save, or Save Draft to finish later.

If your account has AI receipt scanning switched on, Avaza reads an uploaded photo or PDF and fills in the form for you. See scanning receipts with AI.

What you can attach:

  • One file per expense, of up to 10 MB.
  • Any file except programs and scripts, such as .exe or .bat files.
  • JPG, PNG, GIF, TIFF and PDF files show a preview. Other files, such as a Word document, show File preview not available and the file name.

Receipts count towards your account's file storage. When it's full, the upload stops with "Storage quota exceeded. Please upgrade your subscription." See file management.

To add expenses and attach receipts, you need the Timesheet/Expense User role or the Administrator role.

Several receipts for one expense

An expense holds only one file. If you upload another, it replaces the first. You have two options:

  • Combine them. Scan all the receipts into one PDF, then upload that.
  • Split them. Record each receipt as its own expense, with its own amount and tax. With AI scanning on, Scan Receipt creates one draft expense per file.

Replace or remove a receipt

Open the expense, click Edit, and click Remove under the receipt preview. Upload a new file if you like, then save. When you save, the old file is deleted and its storage is freed.

Email receipts in

Click the arrow next to Add Expense and choose Email in Receipts. It shows your account's receipts address, which ends in @expenses.avaza.com, with a Copy button. Send a receipt there from the email address on your Avaza account, one receipt per email. A draft expense appears with the receipt attached. See emailing in receipts from your phone for what happens if the email bounces.

The arrow next to Add Expense opened, showing Scan Receipt and Email in Receipts

The Avaza Expenses app for iPhone and Android can attach a photo from the camera too.

Find a receipt later

  • Expenses list: a paperclip in the Attachment column opens the receipt.
  • Expense Details: click an expense to see a preview of its receipt, with a Download link.
  • Expense Receipts report: shows each expense beside its receipt and marks those with No Attachment. Administrators and Finance Managers can run it. See the Expense Receipts report.

Receipts are stored and backed up with the rest of your Avaza data. See is my data safe?.