Yes. There are two ways: take the photo in the Avaza Expenses app, or email it to your account's receipts address. Either way, the photo ends up attached to an expense as its receipt.

To add expenses you need the Timesheet/Expense User role or the Administrator role.

Use the Avaza Expenses app

Install Avaza Expenses from the App Store or Google Play, and sign in with your Avaza login.

  1. On the Expenses screen, tap the green + button and choose Camera.

  2. Take the photo of the receipt. A new expense opens with the photo attached.

  3. Fill in the details and save the expense.

To use a photo you took earlier, tap + and choose Attachment, then pick the photo or document. In an expense you've already started, tap Attach Receipt.

Email the photo

Every Avaza account has its own address for receipts. A receipt you email there becomes a draft expense, with the receipt attached.

  1. In Avaza on the web, go to Expenses, click the arrow next to Add Expense and choose Email in Receipts.

    The arrow next to Add Expense opened, showing Scan Receipt and Email in Receipts

  2. Click Copy to copy the address, which ends in @expenses.avaza.com.
    Save it as a contact on your phone, so it's there next time.

    The Email in receipts popup with the account's receipts address, a Copy button and the list of what you can send

  3. Take a photo of the receipt and email it to that address from the email address on your Avaza account. Send one receipt per email.

  4. In Expenses, open the new draft. It's dated the day you sent it, in your account currency, with the email subject as its notes. Click Edit and add the Expense Category, Amount, Customer, Project and anything else, then click Verify & Save.

If your account has AI receipt scanning switched on, Avaza reads the photo and fills in most of these details for you. See scanning receipts with AI.

If an email carries several files, Avaza keeps only one. It prefers an attached photo or PDF to small pictures such as a logo in your signature, and otherwise takes the largest file.

If the email bounces

When Avaza can't create the expense, it replies with the subject "Expense not delivered" and the reason:

  • "Could not find a user account at this Avaza company with your email address": send from the email address on your Avaza user. See changing an email address.
  • "Your Avaza user account needs to have Admin or Timesheet/Expense permissions…": ask an Administrator to give you the Timesheet/Expense User role.
  • "No attachment was found on your email…": attach the photo. With AI scanning on, an email whose text is itself the receipt is read instead, so it doesn't bounce.
  • "There was a problem storing your file attachment": send it again later.

Tips for a clear photo

Lay the receipt flat, fit the whole receipt in the picture and use good light. The total, the date and the merchant's name should be easy to read. This matters most when AI scanning reads the photo for you.