Timesheets & Time Tracking
Track time with timers or timesheets, set up approvals and bill your hours.
- Getting started with the Avaza Timesheets mobile appTrack time on your phone with the Avaza Timesheets app. Start a timer or add entries by hand, then submit your week for approval.
- Getting started with timesheetsSet up time tracking for your team. Record hours with the timer or in the timesheet, then invoice the billable time.
- Avaza Timesheets for Mac and WindowsInstall the Avaza Timesheets desktop app on your Mac or Windows PC. Start timers and add time entries without opening Avaza in a browser.
- Timesheet Details reportList every time entry for a date range, with the columns you choose. Use it for payroll and audits, or to show a client the time on an invoice.
- Timesheet approvalsSet up timesheet approvals so an approver checks time before it's invoiced. Approve or reject time on the Pending Approval tab.
- Create timesheets from schedule assignmentsTurn your Team Schedule bookings into time entries in the Timesheets Day view. The details are already filled in for you.
- Timesheet Summary reportSee where your team's time went in a date range and how much of it is billable. Find out how much billable work isn't invoiced yet.
- How do I configure timesheet approval?Choose whose time needs approval on each project and who approves it. Set the default for new projects too.
- How do I lock timesheets?Lock approved time or time before a set date so nobody can change it. Find out why an entry is locked and how to correct it.
- Timesheet Week View reportSee tracked time week by week with a column for each day. Use it to check weekly timesheets or to send a client their weekly hours.
- My Timesheet Details reportList your own time entries for a date range. Keep the report for your records or send it to a client as a PDF.
- How do I turn on timesheet reminders for my team?Email a weekly reminder to people who logged less time than their standard working hours. Check why someone isn't getting it.
- Staff Utilisation reportCompare each person's available hours with their scheduled, tracked and billable hours. See who is above or below a utilisation target.
- Can I enter time on someone's behalf without using a licence?You can enter time for another person, but they still need the Timesheet/Expense User role. That role uses a licence even if they never sign in.
- Cost rates and billable ratesLearn the difference between cost rates and billable rates. See where to set them and which rate each time entry gets.
- Update a person's rates in bulkApply a person's new billable or cost rate to all their active projects in one step. You can also update their uninvoiced time and schedule bookings.
- Different billable rates for each projectGive each project its own billing method and rates. You can also make a project not billable.
- Track day ratesBill work by the day with a timesheet category where 1 hour counts as 1 day. Or use an expense category with a price per day.
- Add uninvoiced time to an invoiceAdd the billable time your team has logged to an invoice with Add Time. Choose which time to include and how the lines are grouped.
- Timesheet settingsSet the timesheet options for your whole account, such as reminders and rounding. This guide explains every option in Timesheet Settings.
- How timesheet rounding worksRound each time entry to a set number of minutes when you bill it. See how each method rounds and where rounding applies.
- What happens to timesheets when start and end times are switched on or off?Switching start and end times on or off doesn't change your existing entries. See what changes for new and edited entries.
- Timesheet categories: tracking different types of workUse timesheet categories to track time by type of work and decide what's billable. Find out why a category might be missing when you log time.
- How do timers work?Start a timer and Avaza saves the time to your timesheet when you stop it. Find out how timers work in the Avaza apps.
- Copy yesterday's or last week's timesheetsCopy your last day of time entries in Day view, or last week's entries in Week view. Then change any hours that are different.
- Enter time for a whole weekFill in a whole week at once in the Timesheets Week view. Type each day's hours in a grid, then submit the week for approval.
- Enter a timesheet entry with zero hoursSave a timesheet entry with a 0:00 duration in Week view, or by editing an entry. Typing 0 in a new entry's popup starts a timer instead.
- Time formats you can enterType timesheet durations as hours and minutes (2:30) or as decimal hours (2.5). See every format Avaza accepts and how to change the display.
- How can I view or edit another person's timesheet?Open another person's timesheet to add or change time for them. Find out which roles can do this.
- How do I track vacation days or time off?Track holidays and sick days as non-billable time on an internal project. You can also book leave on the Team Schedule.
- Can I give someone access to timesheets and expenses only?Give someone only the Timesheet/Expense User role, so they can log time and expenses. They can't open projects or tasks.
- How are rows ordered in timesheet Week view?Week view sorts its rows so that each project's time sits together. Find out where pinned and new rows appear.
- How can my staff record breaks on their timesheets?Avaza timesheets have no break field. Log breaks as non-billable time on an internal project, or leave a gap between entries when you use start and end times.