The Avaza Timesheets app puts your timesheet on your iPhone, iPad or Android phone. Start a timer with one tap, add or fix entries, submit your week for approval and see where your time went. It syncs with Avaza on the web, so you can start a timer on your phone and stop it at your desk.
This guide covers the app. For the setup behind it (projects, categories and roles), see getting started with timesheets.
Before you start
- Install the app. Get Avaza Timesheets from the App Store (iPhone and iPad, iOS 15.1 or later) or Google Play (Android 7.0 or later). It's free.
- Have the right role. You need the Timesheet/Expense User role, or Administrator. Without it, the app shows No Timesheet Access! External contacts with the role, such as contractors, can use the app too.
- Be on a project. The app lists active projects where you're a member with Timesheet entry allowed? turned on, and each project needs timesheet categories. If you have none, the app shows No Projects Found! See why you can't see a project.
- Stay online. The app needs an internet connection and doesn't save entries offline.
Sign in
Open the app and tap Login. Avaza's sign-in page opens inside the app.
Sign in with your Avaza email and password, or tap Sign in with Google if you use Google sign-in. If you've set up multi-factor authentication, enter your code.
If your login belongs to more than one Avaza account, choose the account.
Tap Grant Access to Avaza.
You don't need your account's web address. To use a different account, log out and sign in again.
If the time zone in your Avaza profile doesn't match your phone's, the app shows Timezone Mismatch! Change the TimeZone in your user profile on the web, so your time lands on the right day.
Log time
The tabs at the bottom are the clock (your timesheet), the chart (your dashboard) and your profile picture (settings).
The clock tab shows one day. Swipe left or right to change day. The week bar shows each day's total: tap a day to open it, or swipe the bar to change week. The week starts on the account's First day of week, set in timesheet settings. Tap the calendar at the top left to jump to a date, and pull down to refresh.
Each entry shows the project and customer, category, task, notes, and start and end times if your account uses them. The coloured bar on its left is the status: grey for Draft, orange for Pending, green for Approved, light green for Auto Approved and red for Rejected.
With a timer
Tap the play button at the bottom right. A new draft entry for today starts timing. Tap it to choose the project and category while it runs, then tap the red stop button when you're done. The timer runs in Avaza, not on your phone, so it keeps going if you close the app. Only one timer runs at a time. See how timers work.
You can also tap the play button on an entry. The timer adds to an entry from today, unless it has start and end times and your account uses them. For those, and for entries from other days, Avaza starts a new entry today with the same project, category, task and notes.
By hand
Tap the green + button. New Timesheet opens for the day you're on.
Choose the Project and Category. You can search by project, customer or project code. Choose a Task if you like: a star shows when the project requires one. If your account allows it, Hide Completed shortens the task list.
Enter a Duration, as 1:30 or 1.5 (see time formats). If your account uses start and end times, fill in any two of Start Time, End Time and Duration, and the app works out the third.
Add Notes and tap Save Entry. With no duration or times, the button reads Start Timer instead.
If a project requires notes or a task, or doesn't allow time on completed tasks, the app shows Avaza's message when you save. Add what's missing and save again.
Edit or delete
Tap an entry to open Edit Timesheet, change it (including its Date) and tap Save Changes. To delete it, tap Delete at the bottom left and confirm. You can also long-press an entry for Start Timer, Edit Entry and Delete Entry.
An entry with a padlock can't be changed: it's been invoiced, or approved while Lock Approved Timesheets is on. An administrator can also lock all time before a date. See locking timesheets.
Submit your week
Tap ⋮ at the top right, then Submit Week for Approval and Submit. This submits every draft entry with a project and category in the week you're viewing, and Avaza lets your approvers know by email. Entries still missing a project or category stay as drafts. On projects that don't need approval, entries are approved automatically.
If you change an entry after submitting it, it goes back to Draft on projects that need approval, so submit the week again. Approvers approve and reject time on the web: see timesheet approvals.
Dashboard and settings
The chart tab opens the Timesheets Dashboard. Pick a period (This Week at first, or Today, Yesterday, Last Week, This Month or Last Month) to see your total hours, the split between billable and non-billable time, your hours By Customer, By Project, By Task or By Category, and a bar chart across the period. For more detail, use the timesheet reports on the web.
The profile tab has:
- Impersonate User: Administrators and Portfolio Managers can pick a timesheet user and add or edit their time. A You are impersonating bar shows their name: tap its cross to switch back. Timers aren't available meanwhile. See editing another person's timesheet.
- Siri Shortcuts (iPhone and iPad): phrases for Start Timer, Stop Timer and Resume Timer work in any account you sign in to. Resume Timer restarts your latest entry, following the play-button rules above. Add a custom timer saves up to 10 timers with a project, category, task and notes, and they only work in the account they were made in. You can also add phrases that open the dashboard for a period. Tap a shortcut to change or delete it.
- Help Center, Chat Support (Avaza's contact page), Version and Logout.
If the app shows Update Required when it opens, update it from the store.
What needs the web app
Use Avaza on the web to approve or reject time, fill in a whole week in a grid, copy last week, create time from scheduled assignments, run reports and change settings. Expenses have their own app: see the Avaza Expenses app. For your computer, see Avaza Timesheets for Mac and Windows, and for every Avaza app, Avaza mobile and desktop apps.