Cost Rates and Billable Rates in Avaza

Avaza allows you to enter both a billable rate and a cost rate for each user, and timesheet category. Only Project Managers, Admins and Invoice Managers have access to cost and billing rates.

Cost Rates

Cost rates equate to the cost you incur for having that team member work on a project. These are used in reports to help you optimize the performance of your business. One such report would be the Project Summary Report or the Project Profit Margin Analysis report.

User Cost Rates

Each user can have an hourly cost rate entered for them under Contacts. This cost rate can be updated for each project by going to Project Settings > Project Member > Cost Rate.

Timesheet Category Cost Rates

Each timesheet category can have an hourly cost rate entered for it under Settings > Timesheet Settings. This cost rate can be updated for each project by going to Project Settings > Timesheet Categories > Edit category cost rate.

When calculating Timesheet Costs, we prioritize the Timesheet Category Cost Rate over the Person Cost Rate. If you would prefer to use use the Person Cost Rate, then do not enter a cost rate for Timesheet Categories on that project.

Billable Rates

Billable rates, referred to simply as “Rates” in the app, are the rate that is invoiced to your client. John may have a rate of $200/hour or you may be charging $40/hour for each hour of editing.

We use billable rates only when an appropriate billing method has been selected.

UserBillable Rates

User-level billable rates are used for invoicing when the Billing Method is set to Person Hourly Rate.

Enter a billable rate for each user under Contacts, or update it for a specific project by opening the Project Settings page > editing the Team Member.

Timesheet Category Billable Rates

Timesheet Category-level billable rates are used for invoicing when the Billing Method is set to Category Hourly Rate.

Enter a billable rate for each timesheet category under Settings > Timesheet Settings, or update it for a specific project by opening the Project Settings page > editing the timesheet category.

Do you need more help with billing/cost rates? Feel free to contact our support team via chat, or email.