The Timesheet Week View report lays out tracked time like the Week view on the Timesheets page: one column for each day, and one section for each week. Use it to check that everyone has filled in their week, or to send a client a week-by-week view of the hours on their projects.
Open the report
Go to Reports in the left menu. On the Standard tab, click Timesheet Week View under Project Management, or type its name in Search. The report first runs for Last Week. Change the parameters in the panel on the right, then click Preview to run it again.
Choose what to include
- Date Range: This Week, This Month, Last Week, Last Month, Last 30 Days, Last 60 Days, Last 90 Days, Year To Date, Last Year or All Time. Choose Custom Date Range to set Start Date and End Date yourself.
- The user tags filter and User: only the people you choose. The User list shows everyone who has tracked time, and narrows to the tags you pick. User tags are set up under Settings › Scheduling Settings and added to people on their contact details.
- Customers and Projects: only time on these customers and projects. The project list narrows to the customers you choose.
- Categories: only time in these timesheet categories, for example only meetings.
- Status: Draft, Pending, Approved, Automatically Approved, Rejected or Invoiced.
- Only Billable?: Billable or Not Billable. Leave it empty to include both.
- Time Format: decimal hours or hours and minutes. It starts on your account's format.
Read the report
The report has one section for each week in the date range, headed with the week's dates. Weeks start on the First day of week set in Settings › Timesheet Settings.
Inside each week:
Row | What it shows |
|---|---|
Person | The person's name, their hours for each day and their total for the week |
Time rows | One row for each project, timesheet category and task the person tracked time on, with the Status of that time, the hours for each day and a Total |
Time that has been added to an invoice shows the status Invoiced. Days without time are left blank, so gaps in a week stand out.
Who can see what
Administrators, Finance Managers and Portfolio Managers see time on every project. Project Managers can run the report too, and see only time on projects they're an active member of.
Save, schedule or export
Click Save As in the parameters panel to keep your settings as a saved report. See saving and sharing reports. A saved report can be emailed on a regular schedule, for example every Monday for the week before: see scheduling reports for email delivery. To download the report as a file, see exporting data.