The project lists in timesheets and expenses only show projects you're allowed to use. If a project is missing, one of the checks below explains why. Most come down to project membership, which someone who manages the project can fix in a minute.
When you log time
A project appears when you log time, whether in Day or Week view, with the timer or from a task, only when all of these are true:
- You have the Timesheet/Expense User role, or you're an Administrator. Without it you can't log time at all. The role is set under Assign Roles on your contact record in Contacts.
- You're a member of the project. This applies to everyone, Administrators included: the timesheet list never shows projects you aren't a member of.
- Timesheet entry allowed? is ticked on your membership, in the project's settings under Members.
- The project isn't archived. Archived projects never appear. Restore the project first if more time needs logging on it. See archived projects.
A common catch: Avaza ticks Timesheet entry allowed? when someone joins a project, based on the roles they have at that moment. If you were given the Timesheet/Expense User role after you joined, it stays unticked on the projects you were already in, so it needs ticking on each of them.
When you fill in someone else's timesheet, the list shows that person's projects, not yours. See editing another person's timesheet. On a task, the play button that starts a timer only appears if you can log time on its project.
When you record an expense
In the expense, choose the Customer first. The Project list then shows that customer's projects that you're a member of. Administrators and Finance Managers see all of the customer's projects. Archived projects aren't listed.
Timesheet entry allowed? doesn't matter for expenses, but Disabled Project Access on your membership does: with it ticked, the project isn't listed. For an internal project, choose your own company as the customer. See internal projects.
When you look in All Projects
Administrators and Finance Managers see every project. Everyone else sees only the projects they're a member of, and needs at least the Project Collaborator role to open one. With only the Timesheet/Expense User role, you can log time on a project but not open it.
Archived projects are on the Archived tab, which only Administrators, Portfolio Managers and Project Managers see. See getting started with projects.
Get added to the project
Ask an Administrator or Finance Manager, or a Portfolio Manager or Project Manager who manages the project, to add you.
They open the project's settings from the ⋮ next to its name and go to the Members tab.
If you're not listed, they click Add People and choose you.
They click your name to open Person Details, tick Timesheet entry allowed? so you can log time, and click Save.
If the editor shows "Warning: User does not have global Timesheet User rights", the person also needs the Timesheet/Expense User role on their contact record. Administrators, Finance Managers and Portfolio Managers can also add someone to several projects at once from the Project Membership tab on the person's contact record. See managing project membership.