In Avaza, files live with the work they belong to: you attach them to tasks and task comments. Each project's Files view then gathers all of them in one place, with previews, tags and search.
Attach files to a task
Open the task. Under Attachments, click Add.
Choose Upload from Computer, Choose from Dropbox or Choose from Google Drive. You can also drag files onto the task's Summary tab.
Each attachment then has Download (or View for a Google Drive or Dropbox file) and Delete. On an image or PDF you uploaded, Make Cover shows it on the task's card in the Board view.
- To attach files, you need the Update task permission on the project. Admins can attach files to any task.
- To share a file in a comment instead, click the paperclip in the comment box. See task discussions.
- Program and script files, such as .exe, .bat, .sh or .php files, can't be uploaded.
- When someone creates a task by email, the email's attachments become the task's attachments.
The Files view
Open a project and click Files in the row of views. It lists every file attached to the project's tasks and task comments. My Tasks has a Files view too, with files from all the projects you're a member of.
- Grid shows a preview of each file with its name, who uploaded it, its project, task, tags and size. Previews are shown for JPG, PNG, GIF, TIFF and PDF files (the first page), and thumbnails for Dropbox files.
- List shows the columns File, Size, Uploaded, Uploaded by, Project and Task, plus the file's tags. Click a column heading to sort by it.
- Click a file's name to download or open it, or its task to open the task.
- Type in Search files to find files by name. Part of a name works too, such as .pdf for all PDF files.
- Click Filter to show only files with certain tags.
- To delete a file, click ⋮ on it and choose Delete. This needs the Update task permission on the project, or the Admin or Finance Manager role.
External contacts only see files from tasks they can see: never from Team Only tasks or internal notes.
Upload files in the Files view
Click Upload and choose the files, or drag them onto the Files view.
In the File Upload popup, the Project is already set. In My Tasks, choose it.
Optionally, choose a task in Attach to Task (Optional), and add tags in Add Tags to make the files easier to filter later.
Click Upload.
Uploading here needs the same Update task permission as attaching files to a task.
Google Drive and Dropbox
Avaza's native Google Drive and Dropbox integrations let you attach files without uploading them. Use Choose from Google Drive or Choose from Dropbox on tasks, task comments, invoices, estimates and bills. The Files view lists the ones attached to tasks and task comments.
Avaza saves a link to the file, not a copy, so it doesn't use your Avaza storage. View opens the file in Google Drive or Dropbox, where that service's sharing settings apply. Deleting it in Avaza only removes the link. These options aren't available in the mobile apps. See Google Drive files and Dropbox files.
Storage
Files you upload count towards your account's storage. On the current plans, the Free plan includes 100 MB and paid plans between 10 GB and 30 GB. See comparison of Avaza plans.
- An Admin can see how much is used under Settings › Avaza Subscription, in Current Usage.
- On a paid plan, an Admin can buy more storage in 1 GB steps: under Manage Plan Addons, click Edit next to Current Extra File Storage. Add-ons aren't available on the Free plan.
- When storage is full, uploads stop with "Storage quota exceeded. Please upgrade your subscription." Deleting files you no longer need frees their space.
- Attachments that arrive by email, in task replies and emailed tasks, are always accepted, and they count towards your storage too.