Archive a project when nobody needs to work on its tasks, time or expenses any more. Archived projects don't count towards your plan's active project limit, so archiving keeps your project lists short and makes room for new projects. Nothing is deleted, and you can restore the project whenever you need it. To archive one, see archiving a project.
At a glance
Active project | Archived project | |
|---|---|---|
Where it's listed | All Projects, Active tab | All Projects, Archived tab |
Counts towards your active project limit | Yes | No |
Open the project and its tasks | Yes | No: restore it first |
Its tasks in My Tasks and All Tasks | Yes | No |
Log time or expenses on it | Yes | No |
Add schedule bookings | Yes | No |
Found by the search at the top of the page | Yes | No |
Invoice its uninvoiced billable items | Yes | Yes |
Include it in reports | Yes | Yes, with Project Archive Status |
Delete it | No: archive it first | Yes |
What you can still do
Invoice what's left. Uninvoiced billable time, expenses and fixed amounts on an archived project still appear when you click Add Time, Add Expense or Add Fixed Amount on the customer's invoice. See adding time and expenses to an invoice.
Report on it. Most project, timesheet and expense reports have a Project Archive Status filter with the options Active and Archive. Choose Archive, or both, to include archived projects. See using Avaza reports.
Keep its history. The project keeps its tasks, discussions, files, time entries and expenses. If you try to open an archived project, for example from an old link, Avaza takes you to All Projects and says the project is archived.
Who sees archived projects
Administrators see every project on the Archived tab. Portfolio Managers and Project Managers see the archived projects they're members of, and they can restore or delete them. Other roles, including Finance Managers, don't see the Archived tab.
Restore an archived project
On the Archived tab, click the project's ⋮ and choose Restore from Archive. The project goes back to the Active tab, and its tasks reappear in the project, in My Tasks and in All Tasks. You can also restore a project from the Projects tab on its company's page.
Restoring needs room under your plan's active project limit. If your account is at the limit, archive another project first or upgrade your plan.