Avaza's native Google Drive integration lets you attach files you already keep in Google Drive to tasks, task comments, invoices, estimates and bills. Avaza saves a link to the file, not a copy. There's nothing to download and upload again, everyone always sees the latest version, and the file doesn't use your Avaza storage.

Attach a file

  1. Open the task, invoice, estimate or bill.
    On a task, click Add under Attachments. On an invoice, estimate or bill, click Add Attachment. In a task comment, click the paperclip in the comment box.

  2. Click Choose from Google Drive.

  3. Sign in to Google in the popup, if it asks. Choose your Google account and allow access.
    Avaza only gets access to the files you pick, not your whole Drive. You usually sign in once per browser session.

  4. Browse or search for the file, in My Drive or a shared drive, and select it.
    You can pick one file at a time, of any type: documents, spreadsheets, photos, videos or design files.

The file appears with a small Google Drive icon, so everyone can see where it lives.

If the Google window doesn't open, your browser has probably blocked the popup. Avaza then shows an Open Google Drive button: click it to try again, or allow popups for Avaza.

Open, share and remove linked files

  • View opens the file in Google Drive in a new tab. There, people can preview it, download it, comment on it or edit it, as Google Drive allows them.
  • Who can open the file depends on its sharing settings in Google Drive: public, anyone with the link, or specific people. Avaza doesn't change them. Share the file with your team in Google Drive first. See Google's help on sharing files.
  • On invoices and estimates, attachments are visible to your customer, and on bills to your supplier. Share the file with them too, or they won't be able to open it.
  • Delete removes the link from Avaza. The file stays in Google Drive. If someone deletes or moves the file to the bin in Google Drive, the link in Avaza stops working.

Files attached to tasks and task comments also appear in the project's Files view. See file management.

Who can attach files

  • Tasks: you need the Update task permission on the project. Administrators can attach files to any task.
  • Task comments: you need permission to comment on the project's tasks. A comment can have up to 8 files. See task discussions.
  • Invoices, estimates and bills: Administrators and Finance Managers.

Choose from Google Drive isn't available in the Avaza mobile apps. Use Avaza in a web browser to attach Drive files.

Keep your files in Dropbox? See attaching Dropbox files.