Yes. When you pay in another currency, for example on a work trip abroad, record the expense in that currency. Avaza saves an exchange rate with it, so reports can show the amount in your account currency, and invoices can bill it in your customer's currency.

Anyone who can add expenses can choose the currency: people with the Timesheet/Expense User role, and Administrators.

Choose the currency

  1. In Expenses, click Add Expense, or open an expense and click Edit. Set the Expense Date first.

  2. Choose the currency in the list next to Amount, then enter the amount as it appears on the receipt.

    The New Expense popup, with the currency list (AUD) next to the Amount field

  3. Check the exchange rate under the amount, for example 1 USD = 1.5 AUD. Your account currency always comes first.
    Avaza fills in the market rate for the Expense Date when you choose the currency. For today's date or a later one, it uses the latest rate.

  4. Save the expense.

Avaza remembers the last currency you used and starts the next expense with it. The rate line only appears when the currency differs from your account currency, which is the Default Currency in Settings › General.

Change the exchange rate

  1. Click the pencil icon next to the rate.

  2. In Exchange Rate for (date), keep Market Rate (sourced from OpenExchangeRates.org), or enter your own rate as 1 (account currency) = (rate) (expense currency). It must be greater than 0.

  3. Click OK, then save the expense.

What happens next

  • Reports show the amount in the currency you paid, and converted with the saved rate into your account currency and the customer's currency. See how Avaza converts expenses.
  • Invoices: when you bill the expense, Avaza converts it to the customer's currency.
  • Once invoiced, the currency and exchange rate are locked. Avaza shows "Cannot change currency once expense has been invoiced".
  • The Expenses list shows its totals per currency, and you can filter or group the list by Currency.
  • Expense Details shows the amount with its rate.

Good to know

  • Unit-price categories, such as a rate per mile, are priced in your account currency. Record those expenses in your account currency. See recording mileage.
  • Emailed receipts arrive in your account currency. Change the currency when you complete the expense. With AI receipt scanning on, the receipt's currency and its market rate are filled in for you.
  • Customers each have their own currency. See how multiple currencies work.