Yes. An internal project is for your own company's work that you don't bill to a customer, such as admin, training, sales or your own website. It has tasks, time and expenses like any other project, but none of it is billable.
Create an internal project
In the left menu, open Projects and click Add Project.
Type a Project Name, and a Project Code if you use them.
Leave Customer empty. A project without a customer is an internal project.
Check the Project Members. People who are set to join all new projects are already listed. Add or remove people now, or later in the project's settings.
Click Create.
Administrators, Portfolio Managers and Project Managers can create projects. See getting started with projects.
How internal projects work
- They belong to your own company. Avaza keeps them under a built-in company, called Internal Projects in new accounts. That's the customer name you see next to them in project, timesheet and expense lists. The built-in company can't be edited and has no company page.
- They're not billed. Project Settings has no Billing Method for an internal project, its timesheet categories start as non-billable, and its tasks have no fixed amounts. You can't create an invoice for your own company, so its time and expenses never reach an invoice.
- They count towards your active project limit like any other project. Archive them when they're finished. See archiving a project.
Track time and expenses
To log time on an internal project, a person needs the Timesheet/Expense User role and must be a member of the project with Timesheet entry allowed? ticked. Then they choose the project in their timesheet as usual. See getting started with timesheets.
To record an expense against an internal project, choose your own company (Internal Projects) as the Customer in the expense, then choose the project. Billable is then unticked and can't be changed. See getting started with expenses.
If a project doesn't appear in the list, see I can't see a project.
Make an existing project internal
Open the project's settings from the ⋮ next to its name, and on the General tab choose your own company as the Customer, then click Save changes. Administrators and Finance Managers can do this on any project, Portfolio Managers on their own projects, and Project Managers where they can manage the project's settings.
If you later move the project to a customer, choose a billing method and tick the timesheet categories that should be billable again. See changing a project's customer.