Avaza numbers invoices for you: each new invoice gets the highest number already used with the current prefix, plus 1. To start from a different number, for example to carry on from your old system, type it on your next invoice. Avaza continues from there.

Set the number on your next invoice

  1. Go to Invoices and click Create Invoice. Choose the customer and click Create.

  2. In Invoice Number, replace the suggested number with the one you want, for example 215. The prefix, such as INV, is shown in front of the box.

    The top of a new invoice for Fernleaf Media, with the Invoice Number box showing the prefix INV and the number 2063

  3. Fill in the rest of the invoice and save it. See filling out an invoice.

Your next invoice is suggested as 216, then 217, and so on. You can also change the number of an invoice later, by editing it.

Good to know:

  • Numbering covers your whole account, not each customer. If your last invoice to any customer was 215, the next one is 216.
  • Only a higher number moves the count on. If you've already used 300, typing 215 doesn't restart the count: the next suggestion is 301. To really start again, use a new prefix (see below).
  • Each number can be used once per prefix. Otherwise Avaza says "Cannot save invoice as this Invoice number is already taken".
  • Letters are allowed, up to 30 characters, for example 2026-A. But a number with letters doesn't count when Avaza suggests the next one.
  • Leading zeros are dropped. 00215 is saved as 215.

Change or reset the prefix

The prefix is optional, and you can change it at any time:

  1. Go to Settings › Invoice & Bill Settings. Only Administrators and Finance Managers can open it.

  2. In Invoice Prefix, type the new prefix, up to 20 characters, or clear the box to use no prefix.

  3. Click Save at the bottom of the settings.

A new prefix restarts the numbering at 1, for example INV26 1, INV26 2. Invoices you've already created keep their old prefix. If you go back to an earlier prefix, numbering carries on from the highest number used with it.

Recurring invoices take the next number in the same way when they're created.

Estimates, credit notes, payments and retainer invoices have their own prefixes and numbers, set on the same page: Estimate Prefix, Credit Note Prefix, Payment Prefix and Retainer Prefix. Bills have theirs in the Bills area. See invoice and bill settings.