A public project is a read-only view of a project that anyone with the link can open, without an Avaza login. You can also embed it in your website or blog. Use it to share a product roadmap, a best-practice guide, a marketing plan or updates for your community. Visitors only see the task details you choose.

A public project is visible to anyone with the link, and may appear in search engines like Google. As with a blog post, work on it as a private project with your team first, and make it public when it's ready.

Make a project public

Administrators can do this on any project, and Portfolio Managers and Project Managers on projects they're members of.

  1. Open the project, click the ⋮ menu next to its name and choose Project Visibility & Sharing. You can also click the Members badge under the project's name, or use the ⋮ menu on the project's row in All Projects.

    The ⋮ menu next to the Website Redesign project's name, with Project Settings, Project Visibility & Sharing, Sync to Calendar and Create Tasks via Email

  2. Choose Public. The other option, Project Members Only, keeps the project private.

    Project Visibility & Sharing popup with the Project Members Only and Public options, Project Members Only selected

  3. Under 1. Save Sharing Settings:

    • Tick Allow opening the Task Details Popup if visitors may open tasks.
    • Under Which Task fields should be visible?, choose from Section Name, Description, Tags, Start Date, Subtasks, Priority, Assigned To, Status, Attachments and Due Date. Task Title is always shown.
    • Add a Project Description of up to 200 characters to explain what the project is for.

  4. Under 2. Share the Project, choose the Initial View (List or Board), the Initial Grouping (Project Section, Due Date, Task Priority, Assigned To, Task Status or No Grouping) and whether to Show completed tasks by default.

  5. Copy the Share Link to send to people, or the Embed code to put the project on a web page.

Your changes save as you make them, so there's no Save button. The public view can take a few minutes to update. The field you group by is always shown: grouping by Assigned To, for example, shows each task's assignee.

What visitors see

The public view works on phones as well as computers. Visitors can scroll the list or board, search, show or hide completed tasks with Show Completed, and open a task to see its details if you allow it. The Share button gives them the link and embed code, and buttons to share the project on Twitter, Facebook, LinkedIn or by email. An embedded project has a Full Screen link.

These never appear in the public view:

  • tasks hidden from external contacts;
  • task comments, and files attached to comments;
  • any field you haven't ticked.

Make it private again

Open Project Visibility & Sharing and choose Project Members Only. The badge under the project's name shows Public or Members, so you can see the setting at a glance. Archiving a project also takes its public view offline, and an archived project's visibility can't be changed.

For an example, see Avaza's own product roadmap, a public project shown as a board grouped by section.