Zapier connects Avaza with thousands of other apps, without code. You build a Zap: a trigger (something that happens in one app) followed by one or more actions (what Zapier then does in other apps). For example: when a task is created in Avaza, post a message in a Slack channel. Or when an invoice is sent in Avaza, add a row to a Google Sheet.

What you need

  • A Zapier account. Zapier's own plans apply. Simple two-step Zaps run on Zapier's free plan. Multi-step Zaps need a paid Zapier plan.
  • An Avaza login with API access. Most roles include it, but people whose only roles are Customer Finances, Schedule Viewer or Chat User can't connect.

Zapier works as the Avaza user who connected the account. It sees and changes only what that person can in Avaza. If that person is later archived, Avaza removes their connection and the Zaps stop. Reconnect them with another Avaza login.

Build a Zap

Zapier updates its editor from time to time. For the exact clicks, see the Zapier Help Center.

  1. In Zapier, create a new Zap.

  2. Choose the trigger. Search for Avaza and pick an event, such as Invoice Sent or New Task Created.

  3. Connect your Avaza account when Zapier asks. Sign in to Avaza, check what Zapier will be able to do, and click Grant Access to Avaza.

  4. Test the trigger. Zapier fetches a recent record from Avaza, such as an invoice, to use as sample data.

  5. Choose the action. Pick the other app and what it should do, for example Send Channel Message in Slack, and connect that app's account.

  6. Map the fields. For each field in the action, choose the Avaza field to use, or type a fixed value.

  7. Test the Zap and publish it. From then on, it runs every time the trigger happens.

Zaps can also work the other way round, with Avaza as the action. For example, an app can create an Avaza task, timesheet entry or schedule booking. See sending Google Sheets data to Avaza schedule bookings.

Avaza's triggers and actions

Avaza's Zapier app has 30 triggers, and all of them are instant: Avaza tells Zapier as soon as a record is created, updated or deleted.

  • Projects and tasks: New Project, Project Updated, New Task Created, Task Updated, and deletions.
  • Time and scheduling: New Timesheet Entry, Timesheet Entry Updated, and new, updated or deleted schedule bookings.
  • Money: New Invoice Created, Invoice Sent, invoice updates, and new or updated estimates, expenses and bills.
  • Customers: New Company, New Contact, and company and contact updates or deletions.

It also has more than 40 actions and searches:

  • Work: Create Project, Create Section, Create Task, Update Task and Create Project Member.
  • Time and schedules: Create Timesheet Entry, Stop Timer, Create Schedule Booking and Create Schedule Leave.
  • Billing and spend: Create Invoice, Create Estimate / Quote, Create Invoice Payment, Create Expense and Create Bill.
  • Searches: Search Project, Search Task, Search Timesheets, Search Invoice, Search Expenses and Lookup User.

For ready-made recipes for Slack, Trello, Jira, Google apps, CRMs and more, see Avaza's integrations.

If a Zap doesn't work

  • Zapier can't find a project, task or customer. Check the name in Avaza, and that the connected Avaza user can see it.
  • A Zap stopped running. Check whether the Avaza user who connected it was archived or lost a role. Reconnect Avaza in Zapier if needed.
  • Busy Zaps fail now and then. Avaza limits how often apps can call it. See API rate limits.

Other ways to connect

  • An AI assistant: connect Claude, ChatGPT or another AI tool through Zapier MCP, or directly with the Avaza MCP Server.
  • viaSocket also connects Avaza to thousands of apps.
  • The App Marketplace: connect Avaza's own integrations in Settings › App Marketplace. See the App Marketplace.